These faxes will be sent at the time of day you enter in step d. Make sure you are in Fax mode Load your document. Page Sending A Fax Manually Sending a fax manually Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax. Page Receiving A Fax Receiving a Fax Receive modes You must choose a receive mode depending on the external devices and telephone services you have on your line.
Choosing the Receive Mode By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode. You may want to change the ring delay before using these modes. See Ring Delay on page Fax only Fax only mode will automatically answer every call. If the call is a fax your machine will receive it. Press Menu, 2, 1, 1. Press a or b to choose how many times the line rings before the machine answers for Australia, for New Zealand, for some Page Fax Detect Fax Detect If Fax Detect is On default setting : The machine receives fax calls automatically, even if you lift the handset of an extension or external phone.
Page Receiving Faxes Into Memory Chapter 6 Receiving faxes into memory As soon as the paper tray becomes empty during fax reception, the screen will display No Paper Fed, asking you to put paper in the paper tray. See Loading paper and other media on page If you are unable to put paper in the paper tray the following will happen: If Memory Receive is On Page Telephone And External Devices Telephone and External devices Voice Operations Voice calls can be made either with the handset, an extension or external telephone, and by dialling manually or by using Quick- Dial numbers.
Making a telephone call To start a voice call, pick up the handset. Page Do You Have Voice Mail When the voice call comes in, all phones extension and external and the fax machine will ring to alert you to pick it up.
If a fax call comes in, the fax machine will answer automatically Page 45 The fax machine will ring on the third ring with a standard ring pattern.
All external and the extension phones will continue to ring, until you or a telephone answering device can answer the voice number. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine memory.
Page Viewing Caller Id List And the people who call to talk on your main number will not have to talk to your fax machine. Basically, it gives you two independent numbers without the higher cost of a second Page Caller Id On, you will not hear the first ring of all incoming calls on the fax machine. Extension phones will ring as usual. If the fax machine recognizes the ring pattern, all ringing will stop and the fax machine will answer and automatically receive the fax message. Businesses that provide mail order services, money-lending services or provide confidential information, can protect themselves from false orders or acceptance of false identification.
At Home Residential customers can protect themselves from unwanted calls. After you have set the Distinctive Ring feature to on, the receive mode is set to Manual automatically. You can view or print this list. When the thirty-first call comes in to the machine, it replaces information about the first call. Press Menu, 2, 0, 4. PABX limitations in general can cause some functions of the fax machine not Page External And Extension Phones Chapter 7 External and extension phones Connecting an external or extension telephone You can connect a separate telephone to your machine as shown in the diagram below.
To access numbers 6 to 10, hold down Shift as you press the One-Touch key. Press Menu, 2, 3, 1. Press the One-Touch key where you want to store a number. Page Setting Up Groups For Broadcasting Setting up Groups for broadcasting If you regularly want to send the same fax message to many fax numbers you can set up a Group.
Groups are stored on a One-Touch key or a Speed-Dial number. Each group uses up a One-Touch key or a Speed-Dial location. You can only use one remote fax option at a time.
Fax Forwarding The fax forwarding feature lets you automatically forward your received faxes to another machine. If you choose Backup Print:On the machine will also print the fax this is a safety feature in case there is a power failure before the fax is Remote fax options Remote Retrieval You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages.
Setting a Remote Access Wait for the long beep, use the dial pad to enter the number up to 20 digits of the remote fax machine where you want your fax messages forwarded followed by. Note You cannot use l and as dial numbers. Page Changing Your Fax Forwarding Number Changing your Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone.
Dial your fax number. When your machine answers, enter your remote access code 3 digits followed by l during a period of silence.
Page Remote Fax Commands Forwarding number by entering 4. See Changing your Fax Forwarding number on page Enter the number of a remote fax machine to receive stored fax messages. See Retrieving fax messages on page If you hear one long beep, fax messages have been erased from the memory. This report lists the time and date of transmission and whether the transmission was successful OK. Page Reports Chapter 10 Reports The following reports are available: 1.
Help List A help list about how to quickly program your machine. Quick-Dial Lists names and numbers stored in the One-Touch and Speed-Dial memory, in numerical order and shows any groups set up. Page Polling Secure Polling restricts who can retrieve the documents you set up to be polled. Secure Polling only works with Brother fax machines. If you want to retrieve a fax from a secured Brother machine you have to enter the secure code.
The machine makes the polling call at the time you entered. Note If the other fax machine that you are calling has not been set-up for polling, you will receive the message: Connection Fail. Page Polled Transmit Monochrome Only Secure Polling restricts who can retrieve the documents you set up to be polled. If another person wants to retrieve a fax from your machine they will have to enter the secure code.
Page 70 Chapter The default setting is Fax Mode. You can change the number of seconds or minutes that the machine stays in Copy mode. See Mode Timer on page The default setting is Normal. To temporarily change the quality setting, follow the instructions below: Press Normal is the Normal recommended mode for ordinary printouts.
This produces good copy quality with good and a or b Page Making N In 1 Copies Choose one of the options below: Use a or b to choose the enlargement or reduction ratio you want. Pages will be stacked in the order 1 2 3, 1 2 3, 1 2 3, and so Make sure you are in Copy mode Load your document. Use the dial pad to enter the number of copies up to Note To change the default paper type setting see Paper Type on page Page 78 Chapter Page Safety And Legal Safety and Legal Choosing a location Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk.
Put the machine near a telephone socket and a standard grounded electrical socket. Page To Use The Machine Safely To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket.
Page 84 DO NOT put your hands on the edge of the machine under the panel cover or touch the document feed rollers. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Page 85 If the machine becomes hot, releases smoke or generates any strong smells, immediately unplug the machine from the electrical socket. Call your Brother dealer. If metal objects, water or other liquids get inside the machine, immediately unplug the machine Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket.
Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location. If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions. Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.
Page 89 13 Do not place this product on an unstable surface, stand, or table. The product may fall, causing serious damage to the product. Page Important Information For Some Countries 25 Note that some telephones are not compatible with this unit and dialling errors may result if the two devices are used together in other than quiet conditions. The Telecom Faults Service is not to be called should such problems arise.
In such cases, it is recommended that the prefix and wanted number are dialled manually. Page 91 This equipment may not be used on coin service lines provided by the telephone company or connected to party lines. Brother cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, special or consequential damages.
There are no warranties extended or granted by this document. Brother is a registered trademark of Brother Industries, Ltd. Page B Troubleshooting And Routine Maintenance If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. Smudged stain at the top centre of the printed page. Printing appears dirty or ink seems to run. Stains appear on the reverse side or at the bottom of the page.
The machine prints dense lines on the page. Page Printing Received Faxes You probably had a bad connection, with static or interference on the telephone line. Ask the other party to send the fax again. Try receiving from another fax machine. Replace the colour ink cartridges that are empty or nearly empty, and then ask the other person to send the colour fax again. Page Sending Faxes For example: If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt or disrupt the faxes.
Brother's ECM feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single, shared line with custom features.
Page 97 If you see vertical streaks on copies, clean the scanner. See Cleaning the scanner on page Suggestions Make sure the panel cover is completely closed. Page Error Messages As with any sophisticated office product, errors may occur.
If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below. You can correct most errors by yourself.
The machine will stop all print operations. While memory is available, black and white faxes will be stored in the memory. If a sending machine has a colour fax, the machine's that the fax be sent as black and white. See Transferring faxes to another fax machine on page You can also transfer the Fax Journal report to see if there are any faxes you need to transfer.
Press Menu 9, 0, 2. Enter the fax number to which Fax Journal report will be forwarded. Page Pull out the jammed paper 1. If you cannot remove the jammed paper from the front side, or the error message still appears on the LCD after you remove the jammed paper, please go to the next step.
Remove the Lower Jam Clear Cover 1 from the back of the machine. Push the paper tray firmly back into the machine. While holding the paper tray in place, pull out the paper support until it clicks and unfold the paper support.
See the illustrations in Loading paper and other media on page Dial Tone detection When you send a fax automatically, by Page Routine Maintenance Routine maintenance Replacing the ink cartridges Your machine is equipped with an ink sensor. The ink sensor automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD.
If you do so, it Brother cannot guarantee this optimum performance if ink or ink cartridges of other specifications are used.
Brother does not therefore recommend the use of cartridges other than genuine Brother Branded cartridges or the refilling of empty Page Cleaning The Scanner Lift the output paper tray cover and wipe the inside and outside of the paper tray with a soft cloth to remove dust. Close the output paper tray cover and put the paper tray firmly back in the machine.
Cleaning the scanner Unplug the machine, open the panel cover 1. When cleaning is finished, the machine will go back to standby mode automatically. Note If you clean the print head at least five times and the print has not improved, call your Brother dealer for service. Touching the print head may cause permanent damage and may void the print head's warranty. Page Checking The Printing Alignment Checking the printing alignment You may need to adjust the printing alignment after transporting the machine if your printed text becomes blurred or images become faded.
Press Ink Management. Press a or b to choose Test Print. Press a or b to choose Alignment. Page Packing And Shipping The Machine Packing and shipping the machine When you transport the machine, use the packing materials that came with your machine. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the output paper tray cover.
Page 79 If the machine becomes hot, releases smoke or generates any strong smells, immediately unplug the machine from the electrical socket. Call your Brother dealer. If metal objects, water or other liquids get inside the machine, immediately unplug the machine Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.
Page Important - For Your Safety 13 Wait until pages have exited the machine before picking them up. Brother is a registered trademark of Brother Industries, Ltd.
Page B Troubleshooting And Routine Maintenance If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. Make sure the paper is loaded properly in the paper tray and the paper side guide is adjusted correctly.
See Loading paper and other media on page Make sure the Lower Jam Clear Cover is set properly. Page Printing Received Faxes Printing Received Faxes Difficulty Suggestions Condensed print and white streaks You probably had a bad connection, with static or interference on the telephone across the page or the top and line. Ask the other party to send the fax again. Page Handling Incoming Calls For example: If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt or disrupt the faxes.
Brother's ECM feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single, shared line with custom features. Page 88 Suggestions Cannot scan Make sure the panel cover is completely closed. In scanning. Page Error Messages As with any sophisticated office product, errors may occur.
If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below. You can correct most errors by yourself. If the error message continues, see Transferring your —OR— faxes or Fax Journal report on page 81 before A foreign objects such as a clip or disconnecting the machine so you will not lose ripped paper is in the machine.
See Storing number that is not programmed. Speed-Dial numbers on page The machine's memory is full. Page Document Jam Transferring faxes to another fax Pull the jammed document 1 out toward the front of the machine.
Press Menu, 9, 0, 1. Pull the jammed paper out of the machine. Take out the jammed paper depending on where it is jammed in the machine. Open and close the Upper Jam Clear Cover to clear the error. Make sure that there is no jammed paper left in the corners of the machine.
When you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dial the number. Page Phone Line Interference Troubleshooting and Routine Maintenance Routine maintenance Phone line interference If you are having problems sending or Replacing the ink cartridges receiving a fax due to possible interference on the phone line, we recommend that you Your machine is equipped with an ink dot adjust the Equalization for compatibility to counter.
Page 96 Each colour has its own correct position. Insert the ink cartridge in the direction of the arrow on the label. Brother cannot guarantee this optimum performance if ink or ink cartridges of other specifications are used. Page Cleaning The Scanner Clean the outside of the machine as Lift the output paper tray cover and wipe follows: the inside and outside of the paper tray with a soft cloth to remove dust.
Pull the paper tray 1 completely out of the machine. Close the output paper tray cover and put the paper tray firmly back in the machine. Unplug the machine from the AC power Unplug the machine from the electrical outlet before cleaning the printer platen 1. Page Cleaning The Print Head Note If you clean the print head at least five times and the print has not improved, call your Brother dealer for service.
Black OK? Yes 2. Page Checking The Printing Alignment 0. If ink is still missing, call your Brother dealer. Page Checking The Ink Volume Packing and shipping Checking the ink volume the machine You can check the ink that is left in the cartridge. When you transport the machine, use the Press Ink Management. If you do not pack the machine Press a or b to choose Ink Volume. It is essential that the machine be shipped with either the yellow protective part or the ink cartridges in position.
Page C Menu And Features Menu and Features On-screen Memory storage programming Even if there is a power failure, you will not lose your menu settings because they are Your machine is designed to be easy to use stored permanently. Temporary settings with LCD on-screen programming using the such as Contrast, Overseas mode, and so menu keys. Choose an option. Press 1 for General Setup menu. Press 2 for Fax menu.
Press 3 for Copy menu. Access the menu Press 0 for Initial Setup. Go to the next menu level You can scroll more quickly through Accept an option each menu level by pressing a or b for Paper Size Letter in the paper tray. General 4. Volume 1. Beeper the beeper.
Speaker volume. Auto Daylight Savings Time Fax 1. Setup Receive 4. Remote Codes calls at an extension or Continued Continued external phone and use In Fax mode only codes to turn the machine on or off.
Fax 3. Set 1. Speed-Dial numbers, so you can dial by pressing only a few keys and Start. Copy 1. Quality Best resolution for your type of Fast document. Print Reports 4.
Fax Journal last incoming and outgoing Continued faxes. TX means Transmit. RX means Receive. User Settings — Page Entering Text Entering Text Special characters and symbols Press l, or 0, and then press d or c to When you are setting certain menu move the cursor under the special character selections, such as the Station ID, you may or symbol you want.
Then press OK to need to enter text into the machine. Page Dimensions mm Weight 6. Specifications and printed materials are subject to change without prior notice. Page Printer Output image quality varies based on many factors including, but not limited to input image resolution and quality and print media.
Based on Brother standard pattern. A4 size in draft mode. When you set the Borderless feature to On. See Paper type and size for each operation on page 9. PC Fax supports black and white faxing only. Page Consumable Items Specifications Consumable items The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly.
Page E Glossary Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. See: Standard, Fine, Super Fine dialing. You can store a second number and Photo. Page Glossary Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings. Tone A form of dialling on the telephone line used for Touch Tone telephones. Transmission The process of sending faxes over the phone lines from your machine to the receiving fax machine.
Page Index Index temporary settings Page Print area Page Remote Setup Troubleshooting Local Brother companies or their dealers will only support machines purchased in their own countries.
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